MISSION/BY-LAWS

Mission Statement

The North Dakota Weed Control Association was organized in February 1985 with a mission to provide the
vision and leadership necessary to increase a commitment to effective weed management.

The objectives are as follows:

  1. To provide leadership for weed management in North Dakota.
  2. To encourage education and awareness in weed management.
  3. To provide the liasion among city and county weed boards, weed control officer, groups, organizations, agencies companies and individuals with weed management programs.
  4. To assist the North Dakota Department of Agriculture in the development of effective and efficient weed management programs for North Dakota.
  5. To develop and promote appropriate legislation pertaining to weed management.
  6. To encourage and support research on weed problems and their solutions.

Expansion
On January 1, 1996, the amended by-laws expanded the membership to groups, agencies, organizations, departments, companies and individuals to join the ND Weed Control Association either as a voting or nonvoting member (Associate membership). All voting members may serve on the Board of Directors.

The Board of Directors will include one director from each of five designated “areas” of the state, two directors at large, one from industry and one from government. The Executive Board includes the President, 1st Vice-President and 2nd Vice-President. The voting membership will elect the officers at the annual meeting.

The Association has several committees including: Audit Annual Meeting/Convention Biological Control Education Legislative Membership Newsletter Recognition/Awards Resolutions

BY-LAWS
NORTH DAKOTA WEED CONTROL ASSOCIATION

ARTICLE 1 DEFINITIONS

SECTION 1: DEFINITIONS

NAME: The name of the association shall be the “North Dakota Weed Control Association”
(hereinafter referred to as the “association”).

GENDER REFERENCES: The terms “he”, “him” or “chairman” shall also be understood to mean
“she”, “her” or chairwoman”.

CALENDAR YEAR: Period of time, beginning January 1, and ending December 31.

BOARD OF DIRECTORS: Unless otherwise stated the “board” hereinafter refers to the association’s
board of directors, which consists of the elected members and executive secretary described in article V,
sections 1-11.

EXECUTIVE OFFICERS: The executive officers shall consist of the president, 1st vice president, and
2nd vice president of the association.

AREA: The “areas” of the association include the following counties and all cities, groups,
organizations, companies, agencies, and individuals within their geographical boundaries involved with
noxious weed management.

(NORTHEAST) – AREA I: Counties: Benson, Cavalier, Eddy, Foster, Grand Forks, Nelson,
Pembina, Ramsey, Towner, Walsh, and Wells.
(SOUTHEAST) – AREA II: Counties: Barnes, Cass, Dickey, Griggs, LaMoure, Ransom,
Richland, Sargent, Steele, Stutsman, and Traill
(NORTHWEST) – AREA III: Counties: Bottineau, Burke, Divide, McHenry, Mountrail,
Pierce, Renville, Rolette, Ward and Williams.
(SOUTH CENTRAL) – AREA IV: Counties: Burleigh, Emmons, Grant, Kidder, Logan,
McLean, McIntosh, Morton, Oliver, Sheridan and Sioux.
(SOUTHWEST) – AREA V: Counties: Adams, Billings, Bowman, Dunn, Golden Valley,
Hettinger, McKenzie, Mercer, Slope and Stark.

ARTICLE II MISSION
The mission of the association is to provide the vision and leadership necessary to increase a
commitment to effective weed management.

ARTICLE III OBJECTIVES

SECTION 1: To provide leadership for weed management in North Dakota.

SECTION 2: To encourage and sponsor education and awareness programs in weed management.

SECTION 3: To provide the liaison among city and county weed boards, weed control officers,
groups, organizations, agencies, companies, and individuals concerned with weed
management programs.

SECTION 4: To assist the North Dakota Department of Agriculture in the development of effective
and efficient weed management programs for North Dakota.

SECTION 5: To develop and promote appropriate legislation pertaining to weed management.

SECTION 6: To encourage and support research on weed problems and their solutions.

ARTICLE IV MEMBERSHIP

SECTION 1: MEMBERS: All city and county weed boards, organizations, agencies, companies,
and groups or individuals interested in weed management who have paid full or
associate membership dues.

FULL MEMBERS: (a) Shall be limited to paid members present at annual, area or
special meetings including electronically held meetings following guidelines of
Roberts Rules of Order. (b) Each city and county weed board, group, organization,
agency, and company shall have one vote by designated voting delegate. (c) Full
members are eligible to serve as area directors and elected officers. (d) Full members
may serve on committees and have the floor at any meeting of the association. (e) Full
members in one calendar year are eligible to vote in the January business meeting and
January board meetings the following calendar year.

ASSOCIATE MEMBERS: (a) Associate members shall be any cities, groups,
organizations, companies, agencies, individuals and counties or jurisdiction who wishes
to join the association and pays associate membership dues. (b) Associate members
cannot vote and (c) are not eligible to serve on the board of directors. (d) Associate
members may serve on committees and have the floor at any meeting of the
association.

SECTION 2: MEMBERSHIP DUES: Annual dues shall be set by the board of directors.

SECTION 3: SUSPENSION OF MEMBERSHIP: (a) Membership shall be suspended from the
association for non-payment of dues. (b) All members suspended for non-payment of
dues will be reinstated upon payment of current annual dues.

ARTICLE V ORGANIZATION

SECTION 1: BOARD OF DIRECTORS: (a) The association shall be governed by a board of
directors. (b) Five area directors, and one industry director and three executive officers
shall constitute the voting members of the board with such answers and authorities as
may be given it by the bylaws or the board of directors. (c) The board of directors cannot
be comprised of members from the same jurisdiction. (d) Area directors and executive
officers must be a member or an official of a county weed board, city weed board or a
weed officer. (e) Members of the board of directors shall be eligible to serve three two
year terms if elected and must be off two years to be eligible for election to the board of
directors or serve as an area alternate again, except for the industry members who may
serve unlimited number of two year terms. Implementation of this provision shall be
accomplished by drawing lots at the first board meeting after adoption of this provision.
(f) If the term of an area director is not completed, the area director alternate will serve
out the term. (g) The area alternates and the area director shall not be elected from the
same jurisdiction. (h) If the term of an executive officer is not completed, a replacement
is named according to article V; section 5. (i) If an industry or government director
cannot complete a term, the un-expired term may be filled by an appropriate association
member nominated and elected by a majority vote of the board of directors at a regular
or special board meeting.

SECTION 2: BOARD MEETINGS: (a) The annual meeting of the board shall be held during the
association’s annual meeting. (b) Special meetings of the board may be called by the
president or 1st vice president upon ten days’ notice mailed to each director. (c) All
members and associate members shall have the privilege of the floor at any meeting of
the association.

SECTION 3. AREA DIRECTORS: (a) Directors will be elected at the fall area meetings to
include: one city or county weed board member or weed control officer or weed board
official and a first and second alternate from each of the five areas. (b) All directors
shall be elected for a two-year term. Directors shall take office immediately following
the annual meeting.

SECTION 4: INDUSTRY BOARD MEMBER: One or more full members representing industry
shall be nominated from the floor for placement on the annual meeting ballot. The membership present will elect an industry director for a two year term.

SECTION 5: ADVISORY MEMBERS: The board of directors shall request that the North Dakota
Department of Agriculture appoint an individual to serve as an advisory member to the
board of directors. The board of directors may request additional advisory members to
serve on the board as needed.

SECTION 6: EXECUTIVE OFFICERS: (a) The executive officers of this association shall be the
president, first vice president, and second vice president who shall perform the duties
pertaining to these offices as set forth in the bylaws. (b) The executive officers shall not
be comprised of more than one officer from any one area. (c) The 2nd vice-president
shall be elected each year at the annual meeting of the association by the members
present. The 2nd vice-president shall move into the office of 1st vice-president the second
year in office and becomes president the third year in office. (d) All officers take office
immediately following the annual meeting. (e) In the event the president cannot fill his
term, the 1st vice-president shall fill the unexpired term and serves the regular term the
following year. In the case a 1st vice-president cannot fill the term, the 2nd vice-president
shall fill the unexpired term and serves the regular term the following year. If the 2nd
vice-president vacates the office, the board shall appoint a 2nd vice-president to serve
until the next election cycle.

SECTION 7: PRESIDENT: The president shall be the chief executive officer of the association and
shall preside at meetings of the association including board of directors, executive
committee and other association meetings with the exception of the area meetings. The
president shall perform such other duties as are required of the office.

SECTION 8: 1st VICE PRESIDENT: The 1st vice-president shall perform the duties of the
president in the absence or inability of the president. The 1st vice-president shall
perform such other duties as assigned by the president.

SECTION 9: 2nd VICE PRESIDENT: The 2nd vice-president shall be elected at the annual
meeting each year from a written ballot. The 2nd vice-president shall organize and
plan the annual meeting of the association. This officer shall also assist the executive
secretary and perform other duties as assigned by the president.

SECTION 10 IMMEDIATE PAST PRESIDENT: The immediate past president of the association
may serve on the board of directors in an advisory capacity. He will not be able to vote
on the board, but can lend his knowledge to the board, and be assigned duties by the
president.

SECTION 11: EXECUTIVE SECRETARY: (a) The executive secretary shall be employed or
dismissed by the executive officers upon approval of the board of directors. The executive secretary shall participate in all meetings of the membership, executive
committee, board of directors and area meetings. Full and complete records of the
minutes of such meetings shall be kept and distributed in a timely manner. He shall
perform such other duties as defined in the job description statement. (b) The
executive secretary shall receive and care for all the funds of the association, keeping
an accurate account of the funds received and disbursed, and shall be required to give
bond in such amount as determined by the board of directors. The executive secretary
shall prepare reports regarding the funds and assets of the association as required by
the board of directors or the president and shall make available all records necessary
for an association audit. The executive secretary shall not vote as a member of the
board or a committee.

SECTION 12: LOBBYIST: The lobbyist shall serve on the board of directors as a non-voting
advisory member if not already on the board of directors as an elected member of the
board.

ARTICLE VI COMMITTEES

SECTION 1: APPOINTMENTS: The president shall appoint the chairman and the members of
such standing committees as directed by the bylaws and shall appoint the chairman and
members of the special committee established to achieve the objectives of the
association.

SECTION 2: LEGISLATIVE COMMITTEE: The legislative committee will consist of
association members who are interested in helping to develop and promote legislation
pertaining to weed management at the North Dakota legislature. The legislative
committee shall include the executive committee.

SECTION 3: EDUCATION COMMITTEE: The education committee will develop, plan, and
conduct education programs for the association and to select delegates to attend major
training short courses when available, subject to the approval of the board.

SECTION 4: AUDIT COMMITTEE: The audit committee will consist of the following three
members, one member assigned by the president, a Board member from the
sponsoring area, and another member to be picked by voting members at their fall area
meeting.

SECTION 5: AWARDS COMMITTEE: The awards committee shall consist of five members, one
from each Area and will decide on awards to be given by the association. The Area
representatives shall be either the first or second alternate.

SECTION 6: ANNUAL MEETING COMMITTEE: The annual meeting committee will be
responsible for the planning of the annual meeting of the association. The 2nd vice president will act as the chairman of this committee; others on the committee will
include the executive secretary, the sponsoring area director, a member of the
education committee, a representative of the NDDA and those appointed by the
president.

SECTION 7: EXECUTIVE COMMITTEE: The executive committee consists of the president, 1st
vice president, and 2nd vice president. The executive committee may act on behalf of
the board of directors as authorized by the board and/or a majority vote of the
membership at the annual meeting. The president shall call executive committee
meetings as necessary. Minutes shall be recorded by the executive secretary and
distributed to the board of directors. Association members may receive a copy upon
request.

SECTION 8: EXPENDING FUNDS: (a) Committees may expend funds upon annual authorization
by the board of directors. (b) The executive committee can approve committee requests
for authority to expend additional funds that were not a part of the association’s budget,
if the executive committee feels it is in the best interest of the association.

ARTICLE VII FINANCES-RECORDS-CONTRACTS

SECTION 1: CONTROL: (a) All funds from membership dues and other income shall be placed
with the executive secretary and shall be under the control of the board of directors
unless specified otherwise in the bylaws. All funds of the association shall be
deposited promptly to the credit of the association in such banks or other depository as
the board of directors may select. (b) The property and business of the association shall
be under the management and control of the board of directors.

SECTION 2: FISCAL YEAR: The association shall operate on a calendar year.

SECTION 3: AUDITS: The financial records of the association shall be audited annually by the
audit committee.

SECTION 4: LOANS: No loans shall be made by the association to its members, officers, or
directors.

SECTION 5: COMPENSATION OF OFFICERS AND DIRECTORS: The executive officers
and directors of the association shall be reimbursed for the actual expenses incurred in
the performance of their duties. Further, the board of directors may authorize the
payment of fees to officers, directors, and individuals or agents who perform specific
professional services for the association.

SECTION 6: CONTRACTS: The board of directors may authorize any officer or officers, agent or
agents of the association, in addition to the officers authorized by the bylaws, to enter
into any contract or execute or deliver any instrument in the number of and on behalf
of the association, and such authorization may be general or confined to specific
instances.

ARTICLE VIII STATUS AND DISSOLUTION
SECTION 1: STATUS: The association is a non-profit organization without capital stock, dedicated
to the furtherance of weed management and not for monetary profit or gain to its
members.

SECTION 2: EFFECTIVE DATE: (a) Amendments to the bylaws shall be declared in effect upon
receiving a majority of votes cast by the members present and voting at the annual
meeting. (b) For the purpose of this set of bylaws the effective date will follow the
association’s annual meeting in 2009.

ARTICLE IX BY-LAW CHANGES
SECTION 1: CHANGES: Any proposed by-law changes must be brought to board of directors
prior to the fall meeting. Proposed by-law changes approved by the board will be
brought forward to the annual meeting for action by NDWCA members.

ARTICLE X

SECTION 1: Roberts Rules of Order in Plain English shall be followed at all meetings of the North
Dakota Weed Control Association.

SECTION 2: Meeting of the Association may take place by electronic means.
______________________________________ __________________
President, North Dakota Weed Control Association Date
______________________________________ __________________
Executive Secretary, North Dakota Weed Control Association Date
Date adopted – January 7, 2020

About Us

The North Dakota Weed Control Association was organized in February 1985 with a mission to provide the vision and leadership necessary to increase a commitment to effective weed management.

Contact Us

Address

NDWCA 6135 Hwy 49 Elgin,

ND 58533-9226

Phone

701-527-6544

Email

ndwca@westriv.com

Website

www.ndweeds.com